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YOUR file MAKES A an initial IMPRESSION prior to anyone reads a word. The paper size, color, and also borders give the leader an as whole sense the the document’s theme and quality. Margins, the text layout, and also perhaps a watermark send more visual clues. Do the appropriate choices about your paper setup help you send the right message to your readers. Speak you’re functioning on an invitation; utilizing a smaller, elegant record size and including a subtle border lets your recipients understand right away the they’re in because that a sophisticated event.

In this chapter, you will do it learn exactly how to set and readjust all the web page layout functions that people notification first, starting with document size, orientation, and margins. You’ll also learn how to change margins and also make transforms to the headers and footers. Finally, you will do it learn just how to work-related with lot of columns and how to control Word’s hyphenation inclinations.


once you edit a paper in Word, what you see on your computer system screen looks almost exactly choose the final printed page. To get that correct preview, Word requirements to recognize some details around the paper you’re using, prefer the page size and orientation. You have two different ways to adjust the web page settings: utilizing the web page Layout tab (Figure 4-1) or the page Setup dialog box (Figure 4-2). As soon as you click the page Layout tab, the ribbon’s buttons and also icons readjust to present you options related to making your web page as a whole. Your alternatives are organized in five groups: Themes, web page Setup, page Background, Paragraph, and Arrange.


If you desire to quickly readjust the page size to a standard paper size favor letter, legal, or tabloid, the page Layout → page Setup → Size food selection is the method to go (Figure 4-1). V one rapid click, you change your document’s size. If there’s message in your document, native reshapes it come fit the page. To speak you adjust a ten-page paper from letter size to the much longer legal-size page. Native spreads out your message over the extra space, and also you’ll have actually fewer pages overall.


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Figure 4-1. The size menu, like numerous Word 2007 menus, supplies icons and text to offer you fast visual cues. Your options include Letter (8.5” × 11”), Tabloid (11” × 17”), and also more. If you’re using standard-size document (including standard global sizes choose A3 and A4), you deserve to click one of these choices, and also you’re done.

Word offers you two means to set options: with ribbon menus and dialog boxes. In general, the ribbon’s drop-down menus give you accessibility to quick, predesigned solutions, while dialog boxes provide you greater control over an ext details. Menu choices usually emphasis on one or two settings, when dialog boxes are much more facility affairs, letting you change several settings at once.

The page Layout → web page Setup → size menu, presented in figure 4-1, lets you pick a standard document size v one click. But what if you’re not using among the standard file sizes top top the size menu? In that case, click More file Sizes (at the bottom that the size menu).

The web page Setup dialog box opens to the record tab (Figure 4-2). Here, you can customize the page size—by entering number in the Width and Height text boxes—and tweak various other paper-related settings. These various other settings, such as the record Source settings (which let friend tell your printer which tray to take the document from), are common of the fine-tuning controls you find in dialog boxes.

On the Margins and also Layout tabs, girlfriend can control your document’s margins, orientation, headers, and also footers. You’ll learn an ext about every one of these settings later in this chapter.


If girlfriend can’t find the file size you need on the dimension menu, then you have to customize your paper size, which you execute in the web page Setup dialog box’s record tab. Right here are the steps:


In the Width and also Height boxes, get in the size of your practice paper.

The quickest method to readjust the Width and Height settings is to choose the number in the box and kind your new page dimensions. Your new numbers change the ahead settings. Girlfriend can also click the up and down arrows come the best of the message boxes, however it’s slow-moving going together the sizes readjust in tenths of one inch. Notification that as you adjust the dimensions, the Preview picture at the bottom the the web page Setup box changes to match.


Note

At the bottom of the page Setup dialog box is one “Apply to” alternative with 2 choices: “Whole document” and “This suggest forward.” If you select “Whole document,” Word uses these record size and also other web page layout setups to your entire document. If you choose “This suggest forward,” Word create a page break at the insertion point, and also starts making use of the new settings just after the break.


Most business documents, college papers, and also letters use a portrait page orientation, an interpretation the web page is taller 보다 it is wide. But sometimes you want a short, vast page—landscape page orientation—to accommodate a table, chart, or photo, or simply for artistic effect. Everything the reason, using the Orientation food selection (Page Layout → web page Setup → Orientation) is the easiest method to make the adjust (Figure 4-3). Simply click among the two options: Portrait or Landscape.

If you’ve currently got the web page Setup box open, you’ll uncover the Orientation alternatives on the spare tab (Page Layout → page Setup → spare part → practice Margins).


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Page spare are an ext than just empty space. The right page margins make your paper more readable. Generous web page margins make text look inviting and also give reviewers room because that notes and also comments. Through narrower margins, you have the right to squeeze much more words on the page; however, having actually too plenty of words per line makes your document daunting to read. Through really long lines it’s a challenge for readers to monitor from the end of one line back to the beginning of the next. Margins end up being even much more important for facility documents, such as books or magazines with encountering pages. V Word’s margins and page setup tools, you deserve to tackle a whole range of projects.


Word’s Margins menu (Page Layout → page Setup → Margins) offers you a method to quickly apply standard spare part to her pages. The preset margins room a blended bag of settings from a fifty percent inch come one and also a 4 minutes 1 inches. For many documents, you can choose one of these preset margins and never look ago (Figure 4-4).


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Figure 4-4. The spare menu provides some standard settings such together the ever before popular one customs all the way around. Indigenous calls this favourite of businesses and also schools the regular margin. If did you do it customized your margins, your most recent settings appear at the top of the menu.

For each of the preset margin options you view dimensions and an symbol that hints at the look at of the page:


Normal gives you one customs on every sides the the page.

Narrow margins occupational well with multicolumn documents, offering you a little much more room for each column.

▸ The Wide preset provides you more room because that marginal notes as soon as you’re proofing a manuscript.


To pick one of the preset margins, go to page Layout → web page Setup → Margins, and then click one of the options. Friend can additionally use the shortcut key Alt+P, M, and also then usage your up and also down arrow keys to highlight among the margins. Press get in to use the highlighted margin.


Note

Word procedures margins indigenous the sheet of the page to the leaf of the human body text. Any kind of headers and also footers that you include (Section 4.4.1) show up in the margin areas.


What if nobody of the preset spare part on the food selection suits her needs? Say your company’s layout guide insists on one-and-a-half-inch margins because that all push releases. Here’s exactly how to customize your margins:


The vast bulk of the files spewing soon from our collective printers are published on a single side the the page. If lock bound in ~ all, it’s likely to be v a staple or a file clip in the upper-left corner. Files like this don’t need fancy margins or page setups. But, if you’re putting together a booklet, corporate report, or newsletter, girlfriend need an ext sophisticated tools.

Open the page Setup box to the margins tab (Page Layout → web page Setup → spare → tradition Margins or Alt+P, MA). In the Pages group, click the “Multiple pages” drop-down menu to watch the options.


Normal is the setup you usage for most single-sided documents.

Mirror margins are an excellent for files with encountering pages, choose bound reports or newsletters. This setup makes outside and inside spare part identical. Outside margins are the left margin top top the left page and the appropriate margin ~ above the appropriate page. Inside margins room in in between the two facing pages. Files with encountering pages may likewise have a gutter, which is a component of the page that is hidden when the paper is bound.


When you make a an option from the “Multiple pages” menu, few of the other alternatives in the margins box readjust too. For example, if you pick “Mirror margins,” the labels over for the Right and Left margins adjust to Inside and Outside.


A tasteful, properly applied border can include a details flare to her document. However, an inappropriate border deserve to make your file look cheesy (Figure 4-6). Enough said?


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Figure 4-6. The page Layout → web page Background → Page borders menu allows you add a basic line border about a paragraph, picture, or page. You deserve to also add an arts border, but don’t get lugged away. This cake border is a bad selection for Marie Antoinette and also most various other adults.

Choose web page Layout → web page Background → Page boundaries to open the Borders and also Shading box.

The Borders and Shading box has actually three tabs. Make sure you’re using the web page Border tab. (The an initial Borders tab put borders roughly paragraphs, pictures, and also other objects ~ above the page.)

On the left, choose a setup to specify the border.

Start through the 5 settings ~ above the left, to define the border in large strokes varying from no border come drop shadows. Friend can choose only among these settings.

Click yes sir to expropriate the settings and also to near the Borders and Shading box.


Headers and also footers room where word puts the bits of info that appear at the optimal or bottom the every web page of many multipage files (Figure 4-8). They remind you the the page number, chapter title, and so on, together you read along. For service memos and also reports, headers are a good place come repeat the document’s subject and also publication date. (If you the author of the report and want your ceo to know, consider adding your surname under the title.)


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Figure 4-8. Document headers provide the reader added information that’s not discovered in the text. For example, the header for a company memo can incorporate the subject, date, and page number. Word lets you get in this details manually or v the assist of fields that immediately update the information.

Note

Word’s fields are bits of text automated v the assist of part behind-the-scenes computer system code. You have the right to insert fields into your paper to display information that’s most likely to change, prefer today’s day or a web page number. Because it’s a field, this text updates chin automatically, as questioned on ar 4.3.


Unlike several of the other attributes in this chapter, the header and also footer tools room on the Insert tab (not the web page Layout tab). Together you have the right to see in number 4-9, 3 menus show up in the Header & Footer group—Header, Footer, and Page Number. Each of the menus provides predesigned web page elements, recognized in Word-speak as building Blocks. So, for example, if you pick a header building Block, that may include text and also several graphic elements to the optimal of her page.


Figure 4-9. The Header, Footer, and also Page Number menus help you insert predesigned web page elements, recognized as building Blocks, into your document. You deserve to see what every one looks favor right on the menu. In ~ the bottom of the menu, you find alternatives to create (or remove) custom headers, footers, and page numbers.

go to Insert → Header & Footer → Header, and also you see much more than a dozen predesigned header options. You can keep these canned headers as they are, or use them together a starting point for your own imagination. The complying with steps display you exactly how to usage a structure Block to add a header come your document and climate tweak that a little bit by inserting secondary field.


Go come Insert → Header & Footer → Header to open the Header menu.

If you’ve used earlier versions that the program, you’ll notice that the drop-down menus in indigenous 2007 room larger and much an ext visual. The Header menu is a an excellent example, together it offers you a clear representation of the easily accessible predesigned headers.

Use the scroll bar on the ideal to find the Tiles header.

You deserve to drag the box in the scroll bar come move conveniently through the menu, or usage the arrowhead buttons come browse through the examples.

Click the Tiles header come insert it right into your document.

When you choose the Tiles header, you’re adding an ext than text to her document: A structure Block comes v all its own accessories. The Tiles header includes a box through a rule approximately it and two tiles that color. Inside the tiles room bracketed words.

When friend insert a header, a pair of various other things take place too. The Header food selection closes and also a new Design tab shows up on your ribbon, with a Header & Footer devices tab above. In addition to that, a totality slew of brand-new buttons and also tools show up on the ribbon (left to right): Header & Footer, Insert, Navigation, Options, Position, and the nearby Header and also Footer button.

Click the bracketed indigenous “Year,” and also then use the calendar regulate to upgrade the header’s Year field.

This conventional Word tool allows you enter a date by selecting it. At the top, you view the month and also year. Click the buttons ~ above either next to move backward or forward with the months. Click a day on the calendar below to pick a certain date. Word provides the year native the day you selected to upgrade the Year text in the header. Or friend can enter a year merely by keying it.

You deserve to modify building Blocks after ~ you include them come your document by typing your very own text, i beg your pardon you’ll do next.

Click the header to the right of your title. If the title is highlighted, usage the best arrow crucial to deselect the title, and also then type a hyphen (-) adhered to by a space.

You have the right to also include automatically updating text by inserting a field, which is exactly how Word create those ever-changing dates and also page numbers. Native has areas for lots of other stuff too. You can’t produce (or edit) a ar by typing straight in her document, though. You should use the field dialog box.

Double-click the writer field surname to insert it into the header.

The author’s name appears next come the location in the header. (If you’re working on your own computer, it’s probably your name.) This message is grayed the end to present that the a field and also that you can’t edit it directly.

Double-click almost everywhere on the document’s body text to close the Header & Footer tools contextual tab.

You have actually two alternatives for closeup of the door the header and going back to modifying your document. You have the right to double-click everywhere outside the header, or, top top the ideal side of the ribbon, you deserve to click the near Header and Footer button. Either way, the header fades out and the text of your file sharpens up. Your insertion point appears ago in the human body text, and also you’re all set to work.


When you type to change placeholder text in a Quick component (like the header title in action 3 on ar 4.4.2), something rather happens behind the scenes. Every Word document has properties—defining information like author, title, and also subject. You can check them the end in the paper Information Panel: pick Office switch → Prepare → Properties. (When you’re done, click the X button at the upper-right to close the box.) when you offer the header a brand-new title, native takes those words and also inserts them in the Title field of the paper Information Panel.

Word keeps track of the title and also other paper properties and also uses them to to fill in the fields you insert right into your documents. You have the right to insert a field in a header, a footer, or indeed anywhere in your file by selecting Insert → rapid Parts → Field. For example, the number of pages in a record is stored in the NumPages field. For this reason if you’d choose to put “Page X that XX pages” in your header or footer, simply replace X with the web page field and XX through the NumPages field.


many of the header structure Blocks have complementary footers. Because that example, the Tiles header supplied in the step-by-step instance provides title and also date information, if the Tiles footer provides company and page information (Figure 4-11). The steps for inserting the Tiles footer are virtually identical come the header steps. Simply start through the Footer menu: pick Insert → Header & Footer → Footer or push Alt+N, 0.


Figure 4-11. Most that the header and footer building Blocks come in pairs. By utilizing a header and footer with the same name, you can be sure of having actually a constant design. You deserve to modify building Blocks—like this predesigned header and also footer—after you insert lock in your text. Just edit as you would any kind of text. It’s best to leaving the web page numbers as they are, though. This page number is grayed out to show that the a field that automatically changes because that each page.

Microsoft provides a the majority of competently designed headers and also footers v Word, however you’re complimentary to develop your own. After all, Microsoft’s structure Blocks might not be to your taste, or probably you need to follow firm guidelines for her documents. That not daunting to develop your own headers in Word. Here’s exactly how to create a custom footer with a firm name ~ above the left and also page number on the right:


Go come Insert → Header & Footer → Footer → edit Footer.

The insertion allude moves native the body of your record to the footer room at the bottom.

Type your firm name, press Enter, and also then type your city and also country.

Pressing go into puts the city and country on a brand-new line below the company name. Text that you kind directly right into the footer appears on every web page unless girlfriend make transforms to the header and footer options.

Press Tab double to relocate the insertion allude to the appropriate side of the footer.

The an initial time you push Tab, the insertion point moves to the center of the page. If you get in text at the point, indigenous centers the text in the footer. The 2nd time you press Tab, the insertion suggest moves to the best margin. Text that you enter there is aligned on the right margin.

Type page , and also then press the space bar.

As you type, the insertion suggest remains top top the appropriate margin and also your message flows come the left.

Choose Header & Footer tools | style → Insert → rapid Parts → field (or push Alt+JH, Q, F) to open up the field dialog box.

The rapid Parts menu shows several various options: paper Property, Field, and also Building blocks Organizer.

In the list of ar Names, double-click page to insert the Page ar in the footer.

Remember, if girlfriend simply kind a number into the footer, you’ll end up v the exact same number on every page. Instead, you location the Page field in her footer come tell Word come insert the correct number on each page. The page number shows up in the footer next to the indigenous “Page.” The number is grayed out, indicating that it’s a field and also you can’t edit the number.


It’s straightforward to remove any kind of headers, footers, or web page numbers that you’ve included to her document. You’ll uncover a command at the bottom of every of the particular menus come do just that. If you desire to eliminate a header, follow these steps:


Go come Insert → Header & Footer → Header to open the Header menu.

You view the same menu that you offered to insert the header building Block into your document. At the bottom of the menu, below all the Header examples, you check out the remove Header command.

Click eliminate Header.

The Header food selection closes, and the whole header disappears from her document—text, graphics, and all.


The procedures for removing a footer or a web page number structure Block are practically identical. Just start through the Footer menu (Insert → Header & Footer → Footer) or the page Number menu (Insert → Header & Footer → web page Number).


Word makes it simple to occupational with many newspaper-style columns. Instead of your having to usage tabs or spaces to separate the pillar one line at a time, Word allows you collection up the pillar guidelines and then form away. Once you type text in a multicolumn layout, your words show up in the left shaft first. ~ you reach the end or bottom the the column, the insertion suggest jumps to the height of the following column and also you begin to to fill it, from optimal to bottom.

To use multiple columns, walk to page Layout → page Setup → Columns, and then click one of the complying with options:


One. Even if it is you recognize it or not, every web page in Word has a tower layout. The standard layout is one big column stretching from margin to margin.

Two. With two columns, your record begins come look like a pamphlet or a institution textbook.

Three. 3 columns are around as lot as a conventional 8.5 × 11-inch page can handle, uneven you switch to see orientation. In fact, you might want to mitigate the human body text size to around 9 or 10 points and turn top top hyphenation. Otherwise, you can’t fit really many native on a line.

Left. This layout has two columns, v the narrower tower on the left. The narrow tower is a good place to introduce the message with a long heading and subheading or a quote traction from the bigger body text.

Right. The mirror image of the Left layout, this option provides two columns v a narrow tower at right.


Tip

If you want to use keyboard shortcuts to pick column options, press Alt+P, J and also then usage the up and down arrowhead keys come highlight among the options. Through your selection highlighted, hit Enter.


When you gain to the bottom that a column, Word automatically flows your text to the height of the following one, however you can additionally force indigenous to finish the column and also jump come the following one. There are two ways to create a column break. The quickest method while you’re keying is to usage the key-board shortcut Ctrl+Shift+Enter (or Alt+P, BC). Or, if you forget the shortcut, you can use the ribbon: page Layout → page Setup → breaks → Column.


go to page Layout → page Setup → Columns → an ext Columns to open the Columns crate (Figure 4-13) where you can produce custom page layouts through multiple columns. By start a number in the “Number the columns” text box, you can create more than three columns per page.

If you revolve on the “Equal pillar width” checkbox, Word instantly sets every the columns to the same width, so girlfriend don’t have to do the mathematics (Figure 4-14). Revolve off this checkbox, and you can get an innovative by entering a different width and spacing for each column. Usage the scroll bar ~ above the appropriate if you can not see every one of the columns. Rotate on the “Line between” crate to location a line (also recognized as a rule) in between your columns because that a crisp expert look.

Near the bottom of the Columns crate is a drop-down menu labeled “Apply to.” If you desire to usage your shaft settings for your entire document, leaving this set to “Whole document.” If you want to develop a brand-new section v the obelisk settings, select “This allude forward” indigenous the menu.


Figure 4-14. You have the right to fine-tune her columns options to produce just the best effect. This instance uses the “Equal obelisk width” and the “Line between” options.

Word provides you two devices to division your text into strips—Columns and Tables. Also though they might look the same on paper, lock work and also act differently. If you’re creating a newsletter or a pamphlet, you probably want newspaper-style columns, therefore you can just type (or dough in) her text and let Word distribution it smoothly from one column to the next. However if you listing the name of volunteers who joined the PTA each semester, you’re much better off making use of a table to produce the columns, for this reason you deserve to keep each name on its own line.

As a dominance of thumb, usage newspaper-style columns (Page Layout → page Setup → Columns) as soon as you need a consistent number of evenly spaced columns on every page and also when you intend the reader to check out from the peak to the bottom of a column prior to moving to the following column. Usage tables to organize details in rows and also columns, favor a spreadsheet. Readers are just as most likely to review tables left to best as they are from top to bottom. There’s more information ~ above tables on section 9.1.


without hyphenation, if a word is too long to right on the line, Word move it under to the beginning of the following line. If a word is an especially long, it deserve to leave some pretty large gaps in ~ the finish of the line. Justified text is aligned on both the left and also right margins, like most of the message in this book. If you have actually justified text and also no hyphenation, you regularly get large, distracting gaps between words, where Word is do the efforts to spread out the message along the line. When offered properly, hyphenation helps make text much more attractive top top the page and also easier come read. In many cases, you have the right to relax and also let Word handle the hyphenating.

You just have actually to select one of three simple hyphenation layouts from the page Layout → web page Setup → Hyphenation food selection (Alt+P, H), as presented in number 4-15:


None. No hyphenation in ~ all. For informal letters, very first drafts, and also many reports, you may select not to usage hyphenation. That a good-looking an option for files that have reasonably long lines (60 to 80 characters) and left-aligned text.

Automatic. Word renders hyphenation decisions based upon some simple rules that you provide. Take into consideration using automatically hyphenation for records that have actually line lengths of around 50 personalities or less, including records that usage newspaper-style columns.


It’s easy to rotate on automatic hyphenation. Just pick Page Layout → web page Setup → Hyphenation (or push Alt+P, H). Still, you may want to assert some manage over how and also when Word supplies hyphenation. To do that, open the Hyphenation box (Figure 4-16) by choosing Page Layout → web page Setup → Hyphenation → Hyphenation options (Alt+P, HH). This box has actually two important choices that allow you control hyphenation:


Hyphenation rules space notoriously complicated, and, to do matters worse, they readjust by language and country. Because that example, Americans and also British hyphenate differently. Still, you should follow these basic rules of thumb:


Use hyphenation with documents that have shorter lines. A file that uses two or three columns top top the page demands hyphenation to avoid large gaps in the text.

Avoid hyphenating much more than 2 lines in a row. According to numerous standard style guides, the wrong to usage hyphenation on much more than two consecutive lines. Use hand-operated hyphenation to remove a hyphen if you see too numerous in a row.

Avoid overusing hyphens. Excessive hyphenation, even if not on continually lines, distracts the eye and also makes a record more difficult to read.


The term hands-on hyphenation sounds like much more work than it in reality is. Computer-assisted hyphenation would certainly be a better term. Once you revolve on hand-operated hyphenation (Alt+P, HM), Word automatically finds and also shows girlfriend words that loss within the hyphenation zone, making use of the hyphenation rule you set in the Hyphenation box (Figure 4-17, below).

Word then reflects you words in a box and suggests wherein to ar the hyphen. If girlfriend agree, click Yes. If you’d fairly hyphenate the word in a different spot, click to put the insertion allude where you want the hyphen, and then click Yes.

You plenty of not constantly agree with Word when it pertains to hyphen placement. For example, as displayed here, Word wants to placed the hyphen in the wrong spot in the word “mischance.” to manually set the hyphen, click to placed the insertion point between the “s” and also the “c,” and then click Yes.

It’s best to run the manual Hyphenation command (Page Layout → page Setup → Hyphenation → hand-operated or Alt+P, HM) immediately before you print or save the final draft of her document. If last-minute edits readjust the line lengths and also line breaks, you need to run hands-on hyphenation again.


Figure 4-17. You might not always agree through Word when it pertains to hyphen placement. In this case, the hypen is in the wrong clues in words “mischance.” to manually collection the hyphen, click to put the insertion suggest between the “s” and the “c,” and then click Yes.

It’s easier to remove hyphenation from your paper if you’ve supplied automatic quite than hand-operated hyphenation. In the instance of automatic hyphenation, you just turn it off: choose Page Layout → page Setup → Hyphenation → None, or usage the key-board shortcut Alt+P, HN. Every the automatically hyphens in your record disappear and also the words rearrange themselves accordingly.

But as soon as you use hand-operated hyphenation, word inserts optional hyphens in your file that don’t go away even if you rotate hyphenation off. If you set Hyphenation come None (Alt+P, HN), then Word continues to separation words at the end of lines using the optional hyphens. The only means to find and also delete the optional hyphens is with Word’s Find and Replace dialog box.

Here are the procedures to remove optional hyphens from your document:


Choose house → replace (or press Ctrl+H) to open the Find and also Replace dialog crate to the replace tab.

If you don’t check out a Special switch at the bottom, click the an ext button top top the left to increase the box. (If the box is expanded, the much more button is labeled “Less” and clicking it shrinks the box.)

Click in the “Find what” box to put the insertion suggest in the box.

Normally, you’d just kind in the message that you’re searching for, yet the optional hyphen is a unique character the you won’t discover on her keyboard. Looking for optional hyphens requires a pair of extra steps.

Click the Special switch to disclose the perform of special characters.

The Find and also Replace tool deserve to search because that a variety of special characters. Few of them, choose the optional hyphen and the paragraph mark, space nonprinting characters. Others, like the em dash need more than a single keystroke come produce.

From the menu of special characters, pick Optional Hyphen.

The Special food selection closes once you do a an option from the list. In the “Find what” box, you check out ^-, the code Word offers to indicate an optional hyphen. Leaving the “Replace with” box empty, due to the fact that you desire to change the optional hyphens through nothing, which effectively removes them.


The longer and more complex your record is, the much more likely it is to contain various sections. Word’s part don’t have anything to do with how you’ve divided your record with headings and subheadings. They’re electronic divisions you develop by including section breaks to your document. Ar breaks room a near cousin to web page breaks, except that a section have the right to contain any number of pages. Much more important, each ar in a Word file can have its own page formatting.

Many civilization work through Word for years without ever before really understanding Word’s sections. Yet breaking your document into different sections offers you a lot much more flexibility within the exact same document. For example:


To use various sizes of paper in a solitary document. If you want to insert part tabloid-size pages in the middle of a record that’s the typical 8.5 × 11 inches, you need to use web page breaks whereby the style changes.

To readjust the number of columns ~ above the page. Probably you desire to change from a single column style to a dual column format; you must insert a ar break wherein the style changes. Girlfriend can even put the break appropriate smack in the center of a page.


As you can see native the ahead list, sections room all around page formatting, therefore it’s no surprising that the section break commands are found under the web page Layout tab (Page Layout → web page Setup → division or Alt+P, B). As soon as you click the Breaks button in the web page Setup group, the menu is separated into two parts: web page Breaks and Section Breaks.


Note

When you usage the Breaks menu (Figure 4-19), remember the the breaks shown at the peak aren’t ar breaks. They’re just text formatting breaks like page breaks and column breaks. The commands on the bottom are section breaks, together advertised.


Section breaks have two significant distinctions. There are next Page breaks, which develop a new page because that the new section, and there are constant breaks, which location a divider mark in the text with no visible interruption. Everything listed below that mark is in a new section. You use a following Page break when you’re transforming the document size or orientation. Or you can use a next Page rest if you want each chapter to begin on a brand-new page. You usage the constant break to readjust the variety of columns or the margins in your paper in the middle of a page.

The other two options—Even Page and also Odd Page—are simply variations on next Page. They produce section breaks and also start the new section on the next also or strange page. For example, you use this option to make sure that all your chapters begin on a right-hand page (like the ones in this book).

Here’s exactly how to insert a ar break and readjust the file orientation because that the brand-new section indigenous Portrait to Landscape.


Click in ~ your message to place the insertion point where you want the ar break.

You’re going to insert a next Page break, therefore click after the finish of a sentence or paragraph. Also, make certain you’re in print Layout view, so you deserve to see the results of the break.

Choose web page Layout → page Setup → Breaks, and then pick Next web page from the drop-down menu.

If you’re at the end of your document, Word creates a new empty page, and your insertion suggest is ~ above the brand-new page, all set to go. If she in the center of a document, Word create a page break and also moves her insertion allude and every the staying text come the brand-new section.

With the insertion point in the brand-new section, click the Orientation switch (Page Layout → page Setup → Orientation), and then pick Landscape.

When friend make page Setup changes in your brand-new section, they impact only the brand-new section. So once you adjust the web page orientation come landscape, you watch pages prior to the rest in portrait orientation and pages after ~ the rest in see orientation.


In publish Layout view, you see just how your document looks with section breaks inserted. In draft view, ar breaks appear in your document as dotted lines. The line doesn’t print, however it’s clearly shows on your computer screen (Figure 4-20).


Figure 4-20. To delete a section break, adjust to breeze view. Section breaks present as dotted, dual lines. Pick the break by click the line, and also then press Delete.

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