Access because that 365 access 2021 accessibility 2019 accessibility 2016 accessibility 2013 access 2010 access 2007 More...Less

Tables are crucial objects in a database because they host all the information or data. Because that example, a database because that a organization can have a contact table that stores the surname of their suppliers, e-mail addresses, and also telephone numbers. Due to the fact that other database objects depend so greatly on tables, you should constantly start your design of a database through creating every one of its tables and also then creating any other objects. Prior to you create tables, consider your requirements and also determine all the tables the you could need. Because that an arrival to planning and designing a database, see Database architecture basics.

You are watching: A field that uniquely identifies each record.

In this article


A relational database like access usually has actually several associated tables. In a well-designed database, every table shop data around a details subject, such together employees or products. A table has actually records (rows) and fields (columns). Fields have different varieties of data, such as text, numbers, dates, and hyperlinks.


A record: Contains details data, favor information about a certain employee or a product.

A field: consists of data about one aspect of the table subject, together as an initial name or e-mail address.

A field value: every record has actually a field value. Because that example, Contoso, Ltd. Or someone

optimal of web page

Table and field properties

Tables and also fields additionally have properties that you can set to regulate their attributes or behavior.


1. Table properties

2. Field properties

In an accessibility database, table properties are characteristics of a table that impact the illustration or behavior of the table together a whole. Table nature are set in the table"s home sheet, in design view. For example, friend can set a table"s Default View residential property to specify exactly how the table is displayed by default.

A field property uses to a specific field in a table and defines one of the field"s features or an facet of the field"s behavior. You can collection some ar properties in Datasheet view. You have the right to also collection any field property in architecture view by making use of the Field Properties pane.

Data types

Every ar has a data type. A field"s data kind indicates the sort of data that the field stores, such as huge amounts of message or attached files.


A data form is a field property, yet it different from other ar properties as follows:

You set a field"s data form in the table architecture grid, no in the Field Properties pane.

A field"s data form determines what other properties the field has.

You must set a field"s data type when you produce the field.

You can create a brand-new field in accessibility by beginning data in a new column in Datasheet view. When you create a ar by beginning data in Datasheet view, access automatically assigns a data form for the field, based on the worth that friend enter. If no other data type is implied by your input, accessibility sets the data kind to Text. If needed, friend can readjust the data type by using the Ribbon.

Examples of automatically data type detection

The complying with table shows how automatic data type detection works in Datasheet view.

If girlfriend enter:

accessibility creates a field with a data type of:



You deserve to use any valid internet protocol prefix. Because that example, http://, https://, and mailto: are valid prefixes.



Number, lengthy Integer


Number, long Integer


Number, Double


Number, Double


The date and time formats recognized room those of your user locale.


December 31, 2021




10:50 am





The money symbol well-known is the of your user locale.



Number, Double


Number, Double


Number, Double

height of page

Table relationships

Although every table shop data around a different subject, tables in an accessibility database usually store data about subjects that are concerned each other. Because that example, a database might contain:

A client table that lists her company’s customers and also their addresses.

A commodities table that lists the commodities that girlfriend sell, including prices and pictures because that each item.

An order table the tracks customer orders.

Because you keep data around different topics in different tables, you require some method to tie the data together so that you have the right to easily integrate related data indigenous those different tables. To connect the data stored in various tables, you produce relationships. A relationship is a logical connection in between two tables the specifies areas that the tables have in common. For much more information, see guide to table relationships.

top of page


Fields the are part of a table partnership are dubbed keys. A vital usually is composed of one field, yet may consists of an ext than one field. There space two kinds of keys:

Foreign key A table can additionally have one or an ext foreign keys. A foreign vital contains values that exchange mail to values in the primary an essential of an additional table. For example, you can have an order table in which every order has a customer ID number that corresponds to a document in a client table. The client ID ar is a foreign crucial of the assignment table.

The post of values between vital fields forms the communication of a table relationship. You usage a table relationship to combine data from connected tables. For example, intend that you have a customers table and an order table. In her Customers table, each record is figured out by the primary vital field, ID.

To associate every order with a customer, you include a foreign vital field to the order table that corresponds to the ID ar of the customers table, and also then develop a relationship between the two keys. When you add a document to the assignment table, you use a worth for customer ID that originates from the customers table. Anytime you want to view any type of information around an order"s customer, you usage the connection to recognize which data native the client table corresponds to which records in the assignment table.


1. A main key, established by the vital icon next to the field name.

2. A international key — note the absence of the key icon.

Do not include a ar if you mean that each distinctive entity stood for in the table might require much more than worth for the field. Continuing the preceding example, if you desire to begin tracking orders placed by your customers, you perform not include a ar to the table, due to the fact that each customer will have an ext than one order. Instead, you produce a new table to save orders, and also then develop a relationship between the two tables.

top of web page

Benefits of making use of relationships

Keeping data be separated in associated tables produce the complying with benefits:

Consistency because each items of data is recorded just once, in one table, over there is less opportunity because that ambiguity or inconsistency. Because that example, you save a customer"s name just once, in a table about customers, fairly than save on computer it consistently (and possibly inconsistently) in a table that has order data.

Efficiency recording data in only one place way you use less disk space. Moreover, smaller tables have tendency to administer data an ext quickly than larger tables. Finally, if girlfriend don"t use separate tables for separate subjects, friend will present null worths (the absence of data) and redundancy right into your tables, both the which can waste space and impede performance.

Comprehensibility The design of a database is less complicated to understand if the subjects are correctly separated into tables.

See more: Most Computers Today Come With Ethernet Adapters Already Installed.

Plan her tables v relationships in mind. You can use the Lookup wizard to develop a foreign vital field if the table that has the corresponding primary vital already exists. The Lookup Wizard create the connection for you. For an ext information, see produce or delete a lookup field.