When you develop a new file in Word, you'll have to know just how to save it so girlfriend can access and edit it later. As with previous version of Word, you deserve to save records to her computer.

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If girlfriend prefer, you can also save records to the cloud utilizing OneDrive. Girlfriend can also export and also share documents straight from Word.

Watch the video below to learn how to save and share native documents.

Save and Save As

Word provides two ways to conserve a file: Save and also Save As. These options work in similar ways, with a couple of important differences.

Save: when you develop or edit a document, you'll usage the Save command to conserve your changes. You'll use this command many of the time. As soon as you save a file, you'll only need to select a paper name and location the first time. ~ that, you deserve to click the save command to save it with the very same name and also location.Save As: You'll use this command to develop a copy that a document while keeping the original. As soon as you use conserve As, you'll require to choose a different name and/or place for the copied version.About OneDrive

Most attributes in Microsoft Office, including Word, are geared towards saving and also sharing files online. This is done v OneDrive, which is an online storage room for her documents and files. If you desire to usage OneDrive, make sure you’re signed in come Word v your Microsoft account. Evaluation our class on knowledge OneDrive to find out more.

To conserve a document:

It's crucial to save your file whenever you begin a new project or make changes to an present one. Saving early and also often have the right to prevent your job-related from being lost. You'll likewise need to pay close fist to where girlfriend save the record so it will certainly be easy to discover later.

Locate and select the Save command on the Quick Access Toolbar.

If you're conserving the record for the very first time, the save As pane will show up in Backstage view.You'll then need to choose where come save the document and give it a file name. Click Browse to choose a location on her computer. Alternatively, you can click OneDrive to conserve the paper to your OneDrive.

The Save As dialog box will certainly appear. Pick the location where you desire to save the document.Enter a file name because that the document, climate click Save.

The file will be saved. You can click the Save command again to save your alters as you change the document.

You can also access the Save command by pushing Ctrl+S on her keyboard.

Using Save as to make a copy

If you want to save a different version the a document while maintaining the original, you can develop a copy. For example, if you have actually a file named Sales Report, you might save it as Sales Report 2 for this reason you'll be able to edit the new record and tho refer earlier to the original version.

To execute this, you'll click the conserve As command in Backstage view. Just like when saving a file for the very first time, you'll require to select where come save the record and give it a new paper name.


To readjust the default save location:

If girlfriend don't want to usage OneDrive, you may be frustrated that OneDrive is selected together the default place when saving. If you uncover this inconvenient, you can adjust the default conserve location so This PC is selected by default.

Click the File tab to access Backstage view.

The Word alternatives dialog box will appear. Pick Save on the left, check the box alongside Save to computer by default, then click OK. The default save place will it is in changed.


Word automatically saves your papers to a temporary folder if you space working on them. If you forget to conserve your changes or if word crashes, you deserve to restore the record using AutoRecover.

To use AutoRecover:Open Word. If autosaved versions that a record are found, the Document Recovery pane will show up on the left. Click come open an easily accessible file. The document will be recovered.

By default, word autosaves every 10 minutes. If you are editing a record for much less than 10 minutes, Word may not produce an autosaved version.

If you don't see the document you need, you deserve to browse every autosaved files from Backstage view. Pick the record tab, click manage Versions, then choose recoup Unsaved Documents.

Exporting documents

By default, Word files are conserved in the .docx paper type. However, there may be times once you should use another file type, such as a PDF or Word 97-2003 document. It's straightforward to export your document from Word come a selection of file types.

To fiddle a document as a PDF file:

Exporting your paper as one Adobe Acrobat document, commonly known as a PDF file, can be especially helpful if you're sharing a file with someone that does not have actually Word. A PDF document will do it possible for recipients to view—but no edit—the content of your document.

Click the File tab to accessibility Backstage view, choose Export, then pick Create PDF/XPS.
The Save together dialog box will certainly appear. Select the location whereby you want to export the document, enter a file name, then click Publish.

If you require to edit a PDF file, Word enables you to convert a PDF file into one editable document. Read our guide on modifying PDF papers for an ext information.

To violin a paper to other file types:

You may likewise find it advantageous to export your file to other paper types, such as a Word 97-2003 Document if you have to share with human being using one older version of indigenous or together a .txt file if you require a plain-text version of your document.

Click the File tab to accessibility Backstage view, select Export, then select Change file Type.
The Save together dialog box will certainly appear. Choose the location wherein you want to violin the document, get in a file name, climate click Save.

You can additionally use the Save together type drop-down menu in the Save together dialog box to save papers to a selection of paper types.

Sharing documents

Word provides it basic to share and collaborate on records using OneDrive. In the past, if you want to re-superstructure a file with someone you can send it as an e-mail attachment. While convenient, this system additionally creates multiple versions of the very same file, which can be an overwhelming to organize.

When friend share a file from Word, you're actually providing others accessibility to the exact same file. This allows you and also the world you share v edit the exact same document without having actually to store track of lot of versions.

In order to share a document, it must an initial be saved to your OneDrive.

To re-publishing a document:Click the File tab to accessibility Backstage view, climate click Share.
The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a document.

Share Options

This pane will adjust depending on which sharing technique you select. You'll have the ability to choose various choices to manage how girlfriend share your presentation.

Share v People

From here, you'll have the ability to invite others to check out or modify a document. Us recommend making use of this option because it gives you the best level that control and also privacy when sharing a document.

Present Online

From here, you deserve to share your record online as a live presentation. Word will certainly generate a link that others deserve to open in their net browser.

Post to Blog

From here, you can use word to article entries straight to your blog if you use among the sustained blogging web page such as SharePoint Blog, WordPress, or Blogger.

Post come Blog

From here, you deserve to use indigenous to post entries directly to your blog if girlfriend use among the sustained blogging website such together SharePoint Blog, WordPress, or Blogger.

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Use Save As to create a copy that the document. Name the new copy Saving challenge Practice. You deserve to save it come a folder ~ above your computer system or to your OneDrive.Export your record as a PDF.