25 Describe and also Prepare closeup of the door Entries for a Business

In this chapter, we complete the last steps (steps 8 and 9) of the accounting cycle, the closing process. You will notice that we perform not cover action 10, reversing entries. This is one optional step in the accountancy cycle that you will certainly learn about in future courses. Measures 1 with 4 were spanned in evaluating and recording Transactions and Steps 5 with 7 were spanned in The adjustment Process.

You are watching: Which of the following is a nominal (temporary) account?


Should You damage to Please your Supervisor?
You space an accountant for a tiny event-planning business. The service has been operating for number of years yet does not have the sources for accountancy software. This means you space preparing all procedures in the accounting cycle through hand.

It is the finish of the month, and you have completed the post-closing trial balance. You notice that over there is tho a service revenue account balance noted on this attempt balance. Why is it taken into consideration an error to have a revenue account top top the post-closing psychological balance? exactly how do you fix this error?

Introduction come the closeup of the door Entries

Companies are compelled to near their publications at the finish of every fiscal year so the they have the right to prepare their yearly financial statements and also tax returns. However, many companies prepare monthly gaue won statements and close their books annually, so they have a clear picture of firm performance during the year, and give customers timely details to do decisions.

Closing entries prepare a company for the next accounting period by clearing any kind of outstanding balances in specific accounts that have to not carry over come the following period. Closing, or clearing the balances, method returning the account come a zero balance. Having a zero balance in these accounts is important so a firm can to compare performance throughout periods, specifically with income. It additionally helps the company keep thorough records of account balances affecting preserved earnings. Revenue, expense, and also dividend accounts affect retained earnings and are closed for this reason they deserve to accumulate brand-new balances in the next period, i m sorry is an application of the time period assumption.

To further clarify this concept, balances are closed to guarantee all revenues and expenses are taped in the proper duration and then start over the complying with period. The revenue and expense accounts should start in ~ zero every period, due to the fact that we are measuring just how much revenue is earned and also expenses incurred throughout the period. However, the cash balances, as well as the other balance paper accounts, are brought over native the finish of a current duration to the start of the following period.

For example, a store has actually an list account balance the $100,000. If the store closed in ~ 11:59 p.m. On January 31, 2019, then the perform balance when it reopened at 12:01 a.m. ~ above February 1, 2019, would still be $100,000. The balance sheet accounts, such as inventory, would bring over into the next period, in this instance February 2019.

The accounts that should start v a clean or $0 balance going right into the following accounting duration are revenue, income, and also any dividends from January 2019. To determine the income (profit or loss) indigenous the month that January, the store needs to near the income statement information from January 2019. Zeroing January 2019 would then allow the store to calculate the revenue (profit or loss) for the next month (February 2019), instead of merging it right into January’s income and thus giving invalid information exclusively for the month that February.

However, if the agency also want to store year-to-date info from month to month, a separate set of records could be kept as the company progresses through the staying months in the year. For our purposes, assume that we room closing the publications at the finish of every month uneven otherwise noted.

Let’s watch at one more example to show the point. Assume you very own a small landscaping business. That is the end of the year, December 31, 2018, and you are reviewing your financials because that the entire year. You view that you earned $120,000 this year in revenue and had costs for rent, electricity, cable, internet, gas, and food the totaled $70,000.

You also review the following information:


The income an introduction account is one intermediary between revenues and also expenses, and the Retained income account. It stores every one of the closing details for revenues and also expenses, resulting in a “summary” of income or loss because that the period. The balance in the Income an introduction account amounts to the net income or loss for the period. This balance is then moved to the Retained earnings account.

Income an overview is a nondefined account category. This means that it is not an asset, liability, stockholders’ equity, revenue, or price account. The account has actually a zero balance transparent the whole accounting duration until the closing entries room prepared. Therefore, it will not show up on any type of trial balances, including the readjusted trial balance, and will not show up on any type of of the financial statements.

You might be asking yourself, “is the Income an overview account even necessary?” could we simply close the end revenues and expenses directly into retained earnings and also not have this extra short-term account? We can do this, however by having actually the Income summary account, you get a balance for net earnings a 2nd time. This gives you the balance to compare to the revenue statement, and permits you to double check that all income statement accounts space closed and also have exactly amounts. If you placed the revenues and also expenses straight into preserved earnings, you will certainly not see that examine figure. No issue which means you pick to close, the same final balance is in kept earnings.

Following is a perform of accounts. State whether each account is a long-term or temporary account.

rent expenseunearned revenueaccumulated depreciation, vehiclecommon stockfees revenuedividendsprepaid insuranceaccounts payable


A, E, and F are temporary; B, C, D, G, and also H room permanent.

Journalizing and also Posting closing Entries

The eighth action in the audit cycle is preparing closing entries, which has journalizing and posting the entries to the ledger.

Four entries occur throughout the close up door process. The an initial entry closes revenue accounts to the Income an introduction account. The 2nd entry closes cost accounts to the Income an introduction account. The 3rd entry closes the Income summary account to retained Earnings. The 4th entry close the door the dividends account to maintained Earnings. The information needed to prepare close up door entries comes from the readjusted trial balance.

Let’s check out each entry in much more detail using Printing Plus’s information from assessing and recording Transactions and The Adjustment procedure as our example. The printing Plus changed trial balance because that January 31, 2019, is presented in (Figure).


The T-accounts after this closeup of the door entry would look favor the following.


The T-accounts after this closing entry would certainly look prefer the following.


Why room these two numbers the same? The income statement summarizes your income, as does earnings summary. If both summarize your income in the exact same period, climate they should be equal. If they perform not match, climate you have actually an error.

The third entry calls for Income an introduction to close to the Retained earnings account. To obtain a zero balance in the Income an introduction account, there are guidelines to consider.

If the balance in Income summary before closeup of the door is a credit transaction balance, you will certainly debit Income review and credit transaction Retained earnings in the close up door entry. This instance occurs when a firm has a net income.If the balance in Income an overview before closing is a debit balance, you will credit Income an overview and debit Retained income in the closing entry. This situation occurs when a agency has a network loss.

Remember that net revenue will increase retained earnings, and a net loss will decrease preserved earnings. The Retained earnings account increases on the credit transaction side and also decreases on the debit side.

Printing Plus has actually a $4,665 credit transaction balance in that is Income an overview account prior to closing, therefore it will certainly debit Income an overview and credit kept Earnings.


Notice the the Income summary account is currently zero and also is all set for use in the next period. The Retained revenue account balance is right now a credit of $4,665.

The fourth entry calls for Dividends come close come the Retained revenue account. Remember indigenous your past studies the dividends space not expenses, together as incomes paid to her employees or staff. Instead, declaring and paying dividend is a an approach utilized by corporations to return component of the profits generated by the firm to the owner of the company—in this case, its shareholders.

If dividend were not declared, closing entries would cease in ~ this point. If dividends are declared, to obtain a zero balance in the dividend account, the entry will show a credit to Dividends and also a debit to kept Earnings. Together you will find out in coporation, group Accounting, there are three components to the declaration and also payment that dividends. The an initial part is the day of declaration, which create the duty or liability to pay the dividend. The second part is the day of document that determines who receives the dividends, and also the third part is the date of payment, which is the day that payments space made. Print Plus has actually $100 the dividends with a debit balance on the adjusted trial balance. The closing entry will certainly credit Dividends and also debit maintained Earnings.


Why to be income summary not provided in the dividends closing entry? Dividends room not an income statement account. Only income statement accounts help us summary income, therefore only revenue statement accounts should enter income summary.

Remember, dividends are a contra stockholders’ equity account. That is contra to preserved earnings. If us pay the end dividends, it means retained revenue decreases. Retained revenue decreases top top the debit side. The staying balance in Retained earnings is $4,565 ((Figure)). This is the exact same figure found on the statement of kept earnings.


The explain of retained earnings shows the period-ending retained income after the closing entries have been posted. Once you compare the retained revenue ledger (T-account) to the explain of kept earnings, the numbers must match. It is crucial to know retained revenue is not closeup of the door out, that is only updated. Retained revenue is the only account that appears in the closing entries the does not close. You must recall from her previous product that retained revenue are the revenue retained by the firm over time—not cash flow but earnings. Currently that we have closed the short-term accounts, let’s testimonial what the post-closing ledger (T-accounts) looks prefer for to press Plus.

T-Account Summary

The T-account review for Printing to add after closing entries are journalized is gift in (Figure).

Notice the revenues, expenses, dividends, and income summary all have actually zero balances. Retained income maintains a $4,565 credit transaction balance. The post-closing T-accounts will certainly be moved to the post-closing psychological balance, i m sorry is step 9 in the bookkeeping cycle.

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A agency has revenue the $48,000 and total costs of $52,000. What would certainly the 3rd closing entrance be? Why?

Key Concepts and also Summary

Closing entries: closing entries prepare a company for the next duration and zero out balance in momentary accounts.Purpose of close up door entries: close up door entries are necessary because they help a firm review income buildup during a period, and verify data figures discovered on the changed trial balance.Permanent accounts: long-term accounts do not close and also are accounts that transport balances to the next period. They incorporate balance paper accounts, such together assets, liabilities, and stockholder’s equityTemporary accounts: momentary accounts room closed at the end of every accounting duration and incorporate income statement, dividends, and income an overview accounts.Income Summary: The Income an introduction account is one intermediary in between revenues and also expenses, and the Retained revenue account. The stores every the closing info for revenues and expenses, leading to a “summary” of income or loss because that the period.Recording close up door entries: over there are four closing entries; closing profits to income summary, closing prices to revenue summary, closeup of the door income summary to preserved earnings, and also close dividend to kept earnings.Posting closeup of the door entries: when all close up door entries room complete, the details is moved to the general ledger T-accounts. Balances in temporary accounts will show a zero balance.